Billing and payment
Payment Methods & Terms
Arvico separates proof approval from payment/order approval. Buyers can review the proof and billing path before production release. Payment method, tax, freight, and account terms are confirmed during billing review.
MethodBest useRule before production release
Card checkoutStandard SKU or reviewed draft invoice where buyer wants fastest payment recordProof/order review still applies; payment alone does not override proof or fit risk.
Shopify draft invoiceCustom SEG, replacement graphics, approved FastProof, or account quoteBuyer can review invoice before payment; staff verifies payment before release.
ACH / wireLarger B2B orders or finance-team paymentPI/invoice and payment instructions must be issued by staff; release waits for verification.
PO / deposit / termsApproved trade, dealer, or strategic partner accountAccount approval, billing entity, credit/terms rule, and PO acceptance are required.
PayPal / cross-border exceptionOnly when buyer and accounting agree it is the right routeFees, settlement entity, and exchange handling must be approved before invoice wording.
Who pays card or wire fees?Public pricing should normally account for standard card processing. Wire, PayPal, cross-border, or unusual finance fees require accounting policy before public commitments.
Can an order be released from a PO?Only if the account has approved PO or terms handling. Otherwise Arvico waits for payment verification.
Can the buyer go back after proof approval?Before payment/order approval, the buyer can return to the proof review page if something needs correction. Production is not released automatically.
Procurement confidence
Fit, proof, and shipping clarity before production release.
This is the trust layer buyers need before switching suppliers: what Arvico reviews, what can stay unknown at intake, how pricing/payment are handled, and what evidence can be attached to the order record.
Fit reviewedStart with frame photos, outside size, visible graphic size, current supplier/model if known, or an old order reference. Unknown details can be resolved during review.
FastProof boundaryAI-assisted intake can flag artwork and fit questions. Human review controls final production release when risk exists.
Shipping confirmedHardware, oversize, show-site, residential, lift-gate, Canada, Mexico, and multi-location shipments are confirmed during review.
Saved fit recordsAfter a frame fit is confirmed, the setup can support easier campaign refresh and replacement graphic reorder.
Why Arvico
Factory-direct SEG review, not a blind catalog checkout.
Factory-led workflowProduction, proof review, QC, packing notes, and aftersales are handled as one reviewed workflow instead of a blind catalog checkout.
Daily shipping disciplineRoute, packing, freight allowance, and shipping exceptions are confirmed during review so buyers understand what is included before release.
AI where it reduces riskAI-assisted FastProof helps intake artwork risk notes, fit questions, and QC direction while human review controls final production release.
QC evidence
Production checks buyers can understand.
QC
Backlit density checkLightbox graphics are reviewed for visible output risk before release.
ReviewPack
Carton / edge protectionPacking notes can be attached to the order record for hardware and oversize shipments.
RecordShip
Carrier handoffTracking and exception handling are tied to the approved quote and ship-to ZIP.
TrackBuyer guides
Useful instructions, not thin SEO pages.
Buyer assurance
Start with partial informationBuyers can begin with photos, old model details, visible size, or artwork links, then Arvico asks for missing fit details.
Review before releaseFit risk, artwork risk, freight exceptions, and billing readiness are checked before production starts.
Premium positioningSEG lightboxes, replacement graphics, and frame-matching review are supported by AI-assisted FastProof intake and human production review.
Payment and invoice handling
Payment comes after proof/quote review, not before risk is understood.
Small and standard ordersCard payment through Shopify/draft invoice is the simplest path after quote and proof review. Card processing cost is normally built into the public price unless a separate policy is approved.
B2B purchase ordersACH, wire, check, or net terms can be offered after account approval. A PI/invoice should show product, freight allowance or shipping line, tax/exemption status, and payment instructions.
International entitiesHK/HSBC, PayPal, cross-border card, and wire fees need owner/accountant policy before public wording. Keep public copy neutral: payment instructions are issued after billing review.
Contact points
Make procurement feel reachable.
United StatesSales, account support, proof coordination, and U.S./Canada delivery review.
China productionManufacturing, print production, QC support, packing review, and order follow-up.
Vietnam productionAdditional production-route support for qualified projects and regional capacity planning.