Arvico Display

Fit And Proof Intake Checklist

Arvico Fit And Proof Intake Checklist

Use this checklist for Match My Frame, Replacement SEG Graphics, FastProof, and standard SKU quote review.

Required Project Information

  • Company name
  • Buyer name
  • Email and phone
  • Ship-to ZIP or city/state
  • Required in-hand date
  • Quantity
  • Product type: lightbox, SEG frame, replacement SEG graphic, banner, or other
  • Single-sided or double-sided
  • Indoor or outdoor use

Required Fit Information

  • Finished size requested
  • Existing frame brand or model if known
  • Inside channel width and height
  • Bead thickness if known
  • Front-load or rear-load frame if known
  • Photos of full frame
  • Photos of corners and channel profile
  • Photo of existing graphic if available

Required Artwork Information

  • Artwork file or cloud link
  • File scale if not full size
  • Version number
  • Color matching notes
  • Proof contact
  • Whether printed sample is required

Review Result Categories

Ready for quote: size, fit, artwork, quantity, deadline, and shipping lane are clear.

Needs fit review: frame or bead details are missing.

Needs artwork review: file is missing, low resolution, wrong scale, or lacks bleed.

Needs production review: oversized, special electrical, custom mounting, freight, or deadline risk.

Buyer Promise

Arvico should not force buyers to know every technical detail before starting. A buyer can begin with photos, rough measurements, an old order number, or an existing graphic. The intake workflow should expose missing information early and move the project toward a reviewed quote or proof.

Need review? Start with FastProof, Match My Frame, or Request a Quote.

Procurement confidence

Fit, proof, and shipping clarity before production release.

This is the trust layer buyers need before switching suppliers: what Arvico reviews, what can stay unknown at intake, how pricing/payment are handled, and what evidence can be attached to the order record.

Fit reviewedStart with frame photos, outside size, visible graphic size, current supplier/model if known, or an old order reference. Unknown details can be resolved during review.
FastProof boundaryAI-assisted intake can flag artwork and fit questions. Human review controls final production release when risk exists.
Shipping confirmedHardware, oversize, show-site, residential, lift-gate, Canada, Mexico, and multi-location shipments are confirmed during review.
Saved fit recordsAfter a frame fit is confirmed, the setup can support easier campaign refresh and replacement graphic reorder.

Why Arvico

Factory-direct SEG review, not a blind catalog checkout.

Factory-led workflowProduction, proof review, QC, packing notes, and aftersales are handled as one reviewed workflow instead of a blind catalog checkout.
Daily shipping disciplineRoute, packing, freight allowance, and shipping exceptions are confirmed during review so buyers understand what is included before release.
AI where it reduces riskAI-assisted FastProof helps intake artwork risk notes, fit questions, and QC direction while human review controls final production release.

QC evidence

Production checks buyers can understand.

QC
Backlit density checkLightbox graphics are reviewed for visible output risk before release.
Review
Pack
Carton / edge protectionPacking notes can be attached to the order record for hardware and oversize shipments.
Record
Ship
Carrier handoffTracking and exception handling are tied to the approved quote and ship-to ZIP.
Track

Buyer guides

Useful instructions, not thin SEO pages.

Measurement Guide Open Replacement Checklist Open Backlit Artwork Setup Open Frame Photo Guide Open Lead Time & Shipping Open Resources Hub Open

Buyer assurance

Start with partial informationBuyers can begin with photos, old model details, visible size, or artwork links, then Arvico asks for missing fit details.
Review before releaseFit risk, artwork risk, freight exceptions, and billing readiness are checked before production starts.
Premium positioningSEG lightboxes, replacement graphics, and frame-matching review are supported by AI-assisted FastProof intake and human production review.

Payment and invoice handling

Payment comes after proof/quote review, not before risk is understood.

Small and standard ordersCard payment through Shopify/draft invoice is the simplest path after quote and proof review. Card processing cost is normally built into the public price unless a separate policy is approved.
B2B purchase ordersACH, wire, check, or net terms can be offered after account approval. A PI/invoice should show product, freight allowance or shipping line, tax/exemption status, and payment instructions.
International entitiesHK/HSBC, PayPal, cross-border card, and wire fees need owner/accountant policy before public wording. Keep public copy neutral: payment instructions are issued after billing review.

Contact points

Make procurement feel reachable.

United StatesSales, account support, proof coordination, and U.S./Canada delivery review.
China productionManufacturing, print production, QC support, packing review, and order follow-up.
Vietnam productionAdditional production-route support for qualified projects and regional capacity planning.